Program Assistant - Fixed Term (Maternity Cover)
Position Title: Program Assistant - Fixed Term (Maternity Cover)
Deadline: 31st August, 2024
Position Start Time: Immediately
Term: 7 months contract (subject to renewal)
Location: Fully Remote - Nigeria
About Us
Surge Africa Organisation designs and implements innovative measures that improve approaches to climate adaptation through policy, media, and resilient development.
Role Overview
As the Program Assistant, you will primarily provide program support for Surge Africa’s thematic areas. On a secondary note, you will handle administrative tasks such as assisting with hiring, expense tracking and Human Resources. This role is fully remote.
Responsibilities:
Assist in organising programs and activities in accordance with the mission and goals of the organisation.
Assist team members in preparing and formatting documents, including Slides/PowerPoint presentations.
Develop and maintain an efficient filing system for the team, including assistance in processing applications for proposals as required and maintain a tracking system of responses to proposal.
Maintain office calendars and send out reminders of impending appointments.
Coordinate the translation, proofreading and editing of documents as required.
Assist in organising regular team meetings and conference calls/video conferences, including the preparation and distribution of documents.
Attend staff meetings and take minutes with the assistance of and coordination with the Program team as required.
Assist in managing the budget for special and routine events.
Make reservations for various off-site business meetings and events.
Relay internal emails to staff.
Assist in the orientation of new employees, providing them with the necessary documents and materials for orientation.
Assist with payroll management.
Perform other related duties in accordance with instructions from team members.
Qualifications:
3 years or more working experience in program support, administration and human resources.
Effective skill in developing and executing both in-person engagements and online events.
Competency in digital software and virtual workspaces.
Ability to work independently and as part of a team.
Excellent time management skills.
Ability to multitask.
Strong organisational skills.
Polite, clear and compelling communication skills.
How to Apply
Interested candidates should send a detailed CV and a cover letter explaining what makes them suitable for this role to careers@surgeafrica.org.
Note: Only shortlisted candidates will be contacted for an interview.